Job searching can be one of the most daunting tasks we take on in our lives, waiting is the key of the game.
Thinking we might annoy the hiring manager or recruiter keeps us from following up or even sending a thank you note.
I have also heard that some job seekers don’t like to follow up because they don’t want to look “desperate”.
But the reality is that recruiters and hiring managers are super busy with their day to day, and see potentially hundreds of people in the span of q week.
It is hard to remember every single detail of interviews when you are the one interviewing.
This makes it even more difficult for you to stand out as a candidate.
Yes, it sounds like a “they problem” BUT if you want the job you have to go the extra mile, play the game a little bit by sending an impactful and memorable message as a tactic to follow up.
This post is all about how to effectively follow up after a job interview.
This is a guide on the biggest mistakes you should avoid and best practices when it comes to sending that “I just wanted to follow up on our conversation regarding position X” email.
It is extremely frustrating to interview for a role you are excited about and weeks have passed and you have not heard back.
This is not an indication you did not get it, it could mean many different things: the hiring team is not able to make a unanimous decision, they are on vacation and their schedules are not in line with finalizing the process.
It could also mean the hiring team still meeting all viable and qualified candidates, this can take longer than anticipated because it all depends on the schedule availability of multiple people.
The best way to keep top of mind is by following up with the team, reminding them why you are the candidate they want.
You can simply do this by always letting them know your key skills and expertise as it relates to the job description.
First things first, in order to stand out and make the follow up message worth your time and the hiring manager’s, it is important to avoid these major mistakes I see almost every day.
It is important to manage your expectations when it comes to emailing hiring managers and recruiters.
Farming your message in a way that is curious with a tone of friendly reminder AND not expecting a response tends to be more successful messages.
Instead of saying: “please respond with an approximate timeline” you can say “looking forward to having the opportunity of continuing in the process”.
I know it pisses people off having to dance around the bushes and some even say “why can’t I just be who I am”, instead of trying to be “polite”. I agree to some degree, but remember you have to play the game in order to beat the system and get the job.
SENDING LENGTHY EMAILS
Again, we are so busy and getting tons of emails, so it is important to be succinct and straight to the point of the note (which is simply reminding them of your interest and skills)
It is OK to attach your resume for reference, but try not attach a portfolio, cover letter, unless it was specifically requested.
The email should not be more than 3-5 paragraphs and each paragraph should contain no more than three sentences.
NOT PERSONALIZING IT
There are great templates online for thank you letters, however they have been overused and that makes them lose their uniqueness and touch.
I will share some samples BUT very genetic ones, because the point is to give you a reference point to get you started.
YOU should absolutely make it your own and what will make a thank you note successful is referencing something specifically talked about in the meeting.
I have done this with conversations I have had regarding the company’s values, a joke someone told, an article or book mentioned.
This is cool because it demonstrates that you were paying attention and have good active listening skills.
Now, on to what you should do to have your follow up note be successful
There are multiple ways to send a good follow up note and they are different stages.
The first one is usually a THANK YOU note right after the interview.
Some hiring managers really do not care if you send one or not.
BUT many recruiters I have spoken to and some polls I have done on LinkedIn indicate that the majority of the decision makers in the hiring process like to receive thank you notes.
They are not as common as you think, so when you send one it should be one to remember.
THE THANK YOU NOTE
The main characteristics for a successful thank you note are:
- Brief and friendly
- Make your interest for the role clear
- Add potential info you might have forgotten to mention on the interview
Hello [hiring manager OR recruiter],
Thank you for meeting with me today. After learning more about the [position title], I’m very excited for the opportunity to join your team and contribute [ increase revenue, bring innovative ideas for upcoming marketing campaigns, etc.] for [Company Name].
I am confident that with my X years of experience of working on [product development, copywriting, sales, marketing, etc.] would greatly benefit [Company Name].
Our discussion about [Challenge discussed] an idea came to mind. Has the [Marketing] team considered trying [process, tactic, etc]? I found it to be an effective process in my last role.
Please keep me posted on the status of the hiring process. I look forward to speaking with you soon.
The reason why this works is because it is short, very much tailor to remind the person who interviewed you who you are and why you should be considered for the position.
The key to successful follow up is to remain calm, curious but not pushy or desperate.
I certainly hope this post provided you with some insights on how to follow up after a job interview, and the importance of following up after an interview.
Let me know if you have any questions below.
This post was all about how to follow up after a job interview, and what thank you note to send after a job interview.